AIB Cape recognises that every client/broker/3rd party/supplier (herein after referred to as the ‘Complainant’) has a right to complain. Our complaints handling process affords you the opportunity to do so. Your feedback is valued as it allows us to continuously improve our service and processes, and affords us the opportunity to change bad experiences into positive ones.
How to complain to AIB Cape
Your complaint must be in writing or telephonically conducted with an official of AIB Cape.
Accepted written formats are:
AIB Cape require the following provisions from the Complainant:
- Name and Address Details and Policy Number, Claim Number or ID number of the insured.
- Be specific about the complaint and provide all the important facts (including events) that may have a bearing on the complaint.
- Provide copies of all documents that have relevance to the complaint (i.e. letters, quotations, previous correspondence etc).
- Provide proof of any losses sustained where applicable.
- Specify a solution / remedial action you believe is required to resolve your complaint.
AIB Cape Contact Details:
Associated Insurance Brokers (Cape) 2006 (Pty) Ltd
PO Box 5855 Tyger Valley 7536
Telephone: 0861 242 123
Our Complaint Process
All complaints will be acknowledged in writing and sent to you either via post or email, depending on the communication method chosen by yourself.
1. Once the complaint has been received, it will be allocated to the appropriate area for resolution. A letter of acknowledgement for the receipt of the complaint will be despatched within two (2) business days.
Please note that as delivery of e-mails to AIB Cape cannot be guaranteed, should no acknowledgement of a complaint submitted be received within three (3) business days, kindly contact AIB Cape directly in order that we may follow up on the matter.
2. Where a complaint cannot be addressed within fifteen (15) business days of receipt thereof, AIB Cape will inform you accordingly.
3. You will be notified of the outcome of your complaint. If the outcome of the complaint is not favourable to yourself, full written reasons will be provided within six (6) weeks of receipt of your complaint.
4. If within six weeks of receipt of your complaint AIB Cape has been unable to resolve the complaint to the satisfaction of yourself, and if you wish to pursue the matter further, your complaint may be lodged with the Ombudsman for Short-term Insurance.
The contact details for the Ombudsman for Short Term Insurance are as follows:
Postal Address: P O Box 32334, Braamfontein, 2017
Tel : (011) 726-8900 | 0860 726 890
Fax : (011) 726-5501
E-mail : email@example.com
5. In the same circumstances as per the above, but specifically where complaints:
5.1. relate to a financial service rendered by AIB Cape or a representative of AIB Cape and where it is alleged that AIB Cape or our representative:
(a) has contravened or failed to comply with a provision of the FAIS Act and that as a result thereof the complainant has suffered or is likely to suffer financial prejudice or damage; or
(b) has wilfully or negligently rendered a financial service to the complainant which has, or which is likely to, cause prejudice or damage to the complainant; or
(c) has treated the complainant unfairly;
5.2. Does not constitute a monetary claim in excess of R800 000 unless AIB Cape has agreed in writing to this limitation being exceeded, or the complainant has abandoned the amount in excess of R800 000. Then:
(a) The complaint may be referred to the FAIS Ombudsman; and
(b) The complainant should:
I. refer the matter to the FAIS Ombudsman within six months of receipt of AIB Cape’s notification; and
II. Produce to the Ombudsman AIB Cape’s final response as well as the complainant’s reasons for disagreeing with such final response.
The contact details for the FAIS Ombudsman are as follows:
Customer Contact Division, The FAIS Ombudsman
Celtis House, Eastwood Office Park, Lynnwood, Pretoria
Postal Address: PO Box 74571, Lynnwood Ridge, 0040
Tel. : (012) 470-9080 | 0860 324 766
Fax : (012) 348-3447
E-mail : firstname.lastname@example.org